"I could not be happier or more satisfied with a product. I am a solo practitioner running an office with no support staff. I have eliminated the need of making copies of files to keep for my records, as well as, scanning in past files to greatly diminish the clutter in my storage area. Clients are ecstatic to receive their closing documents via email or CD as opposed to the stack of paperwork they have to find a place for. Efact's system is extremely user-friendly."
Sotiri Sougaris, Esq.
Law Offices of Sotiri Sougaris, P.C.
Real Estate Law |
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| How to Go Paperless |
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There are a few important steps that you can take to successfully transition to a paperless office. Here are some ideas:
- Start with a good scanner, or several. A scanner with an ADF (Automatic Document Feeder) will allow you to place a stack of paper and scan it all at once. Not all scanners are created equal – some scanners will automatically detect and adjust to different page sizes, colors, etc. Some multifunction printers and copiers can also work as scanners. With the efact system we have had very good luck with Panasonic™ scanners.
- Start sending documents electronically. Instead of printing 100 pages, why not burn a CD and hand that to someone instead? Or fax it, or even better, email the document as a PDF.
- Start receiving documents electronically. Ask the people you do business with if they can
e-mail you a document instead of sending a paper copy.
- Make sure you have good backups. With electronic documents, it is very easy to back them up to disc.
- Change your business processes to use less paper
- Implement a complete paperless office system such as the efact
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